{"id":4537,"date":"2017-02-23T20:16:47","date_gmt":"2017-02-23T20:16:47","guid":{"rendered":"https:\/\/meetings.informs.org\/wordpress\/meetings2-2\/?page_id=4537"},"modified":"2019-09-30T14:41:05","modified_gmt":"2019-09-30T14:41:05","slug":"exhibitor-faqs","status":"publish","type":"page","link":"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/exhibitor-faqs\/","title":{"rendered":"Exhibitor FAQs"},"content":{"rendered":"<!--themify_builder_content-->\n<div id=\"themify_builder_content-4537\" data-postid=\"4537\" class=\"themify_builder_content themify_builder_content-4537 themify_builder tf_clear\">\n                    <div  data-lazy=\"1\" class=\"module_row themify_builder_row tb_773cb10 tb_first tf_w\">\n                        <div class=\"row_inner col_align_top tb_col_count_1 tf_box tf_rel\">\n                        <div  data-lazy=\"1\" class=\"module_column tb-column col-full tb_7dc199f first\">\n                    <!-- module text -->\n<div  class=\"module module-text tb_83f6eb1  repeat \" data-lazy=\"1\">\n        <div  class=\"tb_text_wrap\">\n        <h3>WSC 2019 Exhibitor Important Information<\/h3>\n<h4>Exhibitor Set-Up:<\/h4>\n<p>Sunday, December 8, 2019\u00a0| 12pm-5pm<\/p>\n<h4>Exhibitor Hours:<\/h4>\n<p>Monday, December 9, 2019 | 9:30am \u2013 5:30pm<br \/>Tuesday, December 10, 2019 | 9:30am \u2013 5:30pm<br \/>Wednesday, December 11, 2019 | 9am \u2013 11:30am<\/p>\n<h4>Exhibitor Move-Out:<\/h4>\n<p>Wednesday, December 11, 2019 | 11:30am \u2013 1:30pm<\/p>\n<p><strong>Note:<\/strong>\u00a0<em>Early dismantling is disruptive to the exhibit show, therefore, exhibitors may not pack, tear down, or remove any portion of the exhibit prior to the official closing at 11:30am on Wednesday, December 11. Requests for early breakdown and outbound material order forms from decorator will not be granted.<\/em><\/p>    <\/div>\n<\/div>\n<!-- \/module text -->        <\/div>\n                        <\/div>\n        <\/div>\n                        <div  data-lazy=\"1\" class=\"module_row themify_builder_row tb_194873c tf_w\">\n                        <div class=\"row_inner col_align_top tb_col_count_1 tf_box tf_rel\">\n                        <div  data-lazy=\"1\" class=\"module_column tb-column col-full tb_931a421 first\">\n                    <!-- module text -->\n<div  class=\"module module-text tb_0feb210  repeat \" data-lazy=\"1\">\n        <div  class=\"tb_text_wrap\">\n        <h3>Key benefits include:<\/h3>\n<ul>\n<li>One complimentary conference registration per booth<\/li>\n<li>Four booth-only representatives per booth<\/li>\n<li>45-minute time slot in Vendor Track (space-available basis)<\/li>\n<li>Opportunity to do a Sunday pre-conference workshop (space-available basis)<\/li>\n<li>Opportunity to have a Vendor User Group Meeting on Tuesday evening (space-available basis)<\/li>\n<li>Link to your website from the WSC website<\/li>\n<li>Listing in WSC Final Program distributed to all attendees<\/li>\n<li>Opportunity to purchase the full conference list of opt-in attendees<\/li>\n<\/ul>\n<p>Check back for more details. Exhibitor registration is scheduled to open in May 2019.<\/p>\n<h6>Questions or Ideas?<\/h6>\n<p>Contact our WSC Exhibit Co-Chairs:\u00a0<a href=\\\"mailto:ghoshs@us.ibm.com\\\">Soumyadip Ghosh<\/a>, IBM TJ Watson Research Center and\u00a0<a href=\\\"mailto:williame@umich.edu\\\">Edward J. Williams<\/a>, University of Michgan-Dearborn &amp; PMC<\/p>    <\/div>\n<\/div>\n<!-- \/module text -->        <\/div>\n                        <\/div>\n        <\/div>\n                        <div  data-lazy=\"1\" class=\"module_row themify_builder_row tb_71c2d3d tf_w\">\n                        <div class=\"row_inner col_align_top tb_col_count_1 tf_box tf_rel\">\n                        <div  data-lazy=\"1\" class=\"module_column tb-column col-full tb_2e2b0aa first\">\n                    <!-- module text -->\n<div  class=\"module module-text tb_a803506  repeat \" data-lazy=\"1\">\n        <div  class=\"tb_text_wrap\">\n        <h2>Details on Exhibit Space:<\/h2>\n<ul>\n<li>The exhibition will take place in Cherry Blossom Ballroom at the Gaylord National Hotel &amp; Conference Center. The Cherry Blossom Ballroom is carpeted but exhibitors may choose to order additional carpeting for their booth.<\/li>\n<li>As in the past the WSC space fee is for\u00a0<em>space only\u00a0<\/em>and does not include furnishings, electrical, etc.\u00a0\u00a0The exhibit spaces are 8 x 10 and pipe &amp; drape will be provided between booths.<\/li>\n<li>There is Wi-Fi in the building but this is suitable for light use only. If the exhibit requires internet to run a demonstration or individuals require it to be able to work from the booth, companies should order a hardwire internet line or ask about a dedicated Wi-Fi network.<\/li>\n<\/ul>    <\/div>\n<\/div>\n<!-- \/module text -->        <\/div>\n                        <\/div>\n        <\/div>\n                        <div  data-lazy=\"1\" class=\"module_row themify_builder_row tb_642b91b tf_w\">\n                        <div class=\"row_inner col_align_top tb_col_count_1 tf_box tf_rel\">\n                        <div  data-lazy=\"1\" class=\"module_column tb-column col-full tb_5b20272 first\">\n                    <!-- module text -->\n<div  class=\"module module-text tb_08200e6  repeat \" data-lazy=\"1\">\n        <div  class=\"tb_text_wrap\">\n        <h2>Exhibitor Terms and Conditions<\/h2>\n<p>Click <a href=\\\"\/wordpress\/wsc2019\/files\/2019\/04\/2019_WSC_Terms_Conditions.pdf\\\">here<\/a> to familiarize yourself with INFORMS Exhibitor &amp; Sponsor Terms &amp; Conditions as well as Gaylord National\u2019s Rules and Regulations for Exhibits and Displays.<\/p>\n    <\/div>\n<\/div>\n<!-- \/module text -->        <\/div>\n                        <\/div>\n        <\/div>\n                        <div  data-lazy=\"1\" class=\"module_row themify_builder_row tb_6xyd942 tf_w\">\n                        <div class=\"row_inner col_align_top tb_col_count_1 tf_box tf_rel\">\n                        <div  data-lazy=\"1\" class=\"module_column tb-column col-full tb_8qbk950 first\">\n                    <!-- module text -->\n<div  class=\"module module-text tb_hjen951  repeat \" data-lazy=\"1\">\n        <div  class=\"tb_text_wrap\">\n        <h2>Exhibit Kit<\/h2>\n<p><a href=\\\"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/files\/2019\/08\/Winter-Simulation-19-1.pdf\\\">Winter Simulation 19<\/a><\/p>    <\/div>\n<\/div>\n<!-- \/module text -->        <\/div>\n                        <\/div>\n        <\/div>\n                        <div  data-lazy=\"1\" class=\"module_row themify_builder_row tb_5779560 tf_w\">\n                        <div class=\"row_inner col_align_top tb_col_count_1 tf_box tf_rel\">\n                        <div  data-lazy=\"1\" class=\"module_column tb-column col-full tb_ff7c9b4 first\">\n                    <!-- module text -->\n<div  class=\"module module-text tb_68d75bd  repeat \" data-lazy=\"1\">\n        <div  class=\"tb_text_wrap\">\n        <h3>Important Deadlines:<\/h3>\n<h4>Upon Registering &#8211; Company Descriptions and Logos<\/h4>\n<p style=\\\"padding-left: 30px;\\\">Please submit logo and 100-word listing to\u00a0<a href=\\\"https:\/\/online.informs.org\/informsssa\/ecmssamsganalytics.click_through?p_mail_id=E404668A792595B1C324273\\\">Exhibitor Portal<\/a>. Logos must be in EPS format (original EPS, not a JPEG or PNG saved as an EPS) &#8211;\u00a0<em>This will allow us to add your company information to the website and print materials!\u00a0 <\/em><\/p>\n<h4>Upon Registering &#8211; Sunday Workshops<\/h4>\n<p style=\\\"padding-left: 30px;\\\">For each booth purchased, vendors can take advantage of a one 120-minute slot during the Sunday workshop period. No abstract or paper is required for the proceedings, but a description of the workshop will appear in the conference program and on the web site. If you would like to present at a Vendor Workshop on Sunday, you must select AUDIOVISUAL $100 in the \u2018Additional Items\u2019 section of the booth registration process. If you did not select this when you registered initially, you can log back in to add and pay the $100 fee. Workshop descriptions should be sent to Olivia Schmitz. Please include title, description and speaker name. There are a limited number of slots available and they are scheduled on a first-come, first-serve basis. Please email\u00a0<a href=\\\"mailto:oschmitz@informs.org\\\">Olivia Schmitz<\/a>\u00a0ASAP to let her know your time slot preference (10am-12pm, 12:30-2:30pm, 3pm-5pm).<\/p>\n<h4>August 2 &#8211; Vendor Track Submissions<\/h4>\n<p style=\\\"padding-left: 30px;\\\">For each reserved booth, vendors get a 45-minute time slot in the\u00a0<a href=\\\"\/wordpress\/wsc2019\/tracks\/#vendor\\\">Vendor Track<\/a>. For each slot in the Vendor Track, you have two options: submit a complete paper or an abstract. Abstracts and papers appear online and in the final program, but neither appear in the archival proceedings (IEEE rules). Abstracts are lightly reviewed by the track coordinator and papers are reviewed by multiple members of the committee and may entail revisions. Papers and abstracts must use the\u00a0<a href=\\\"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/authorsubmission\/\\\">Authors\u2019 Kit<\/a>\u00a0in order to adhere to the publication format requirements. Papers and abstracts for the Vendor Track must be submitted\u00a0<a href=\\\"https:\/\/ssl.linklings.net\/conferences\/wsc\/\\\">here<\/a>. For additional information on the Vendor Track, please contact\u00a0<a href=\\\"mailto:williame@umich.edu\\\">Edward Williams<\/a>\u00a0and\u00a0<a href=\\\"mailto:m.mujica.mota@hva.nl\\\">Miguel Mujica Mota<\/a>.<\/p>\n<h4>September 1 &#8211; Tuesday User-group Meetings<\/h4>\n<p style=\\\"padding-left: 30px;\\\">User Group Meetings can be scheduled for Tuesday evening from 6:30-8:30pm. Please e-mail\u00a0<a href=\\\"mailto:liz.hood@informs.org\\\">Liz Hood<\/a>\u00a0by September 1 if you would like to schedule a room. There is no additional fee for AV. Companies will be responsible for ordering their own catering and paying for special room set-up if applicable.<\/p>\n<h4>November 11 &#8211; Hotel Room Block Cut-Off<\/h4>\n<p style=\\\"padding-left: 30px;\\\">A limited number of rooms have been blocked at Gaylord National Resort &amp; Convention Center at a special WSC rate. We anticipate rooms to sell out quickly and advise you to make your reservations early. <a href=\\\"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/venue\/\\\">Click here to make reservations<\/a>.<\/p>\n<h4>November 8 &#8211; Advance Shipments<\/h4>\n<p style=\\\"padding-left: 30px;\\\">Advance shipments may begin arriving to the warehouse.<\/p>\n<h4>November 12 &#8211; Final Booth Personnel Due<\/h4>\n<p style=\\\"padding-left: 30px;\\\">All booth personnel must be sent to Olivia Schmitz. Each paid exhibit space includes one complimentary full conference registration and four booth only representatives. Please include FULL NAME, E-MAIL ADDRESS and JOB TITLE for all personnel.<\/p>\n<h4>November 25 &#8211; Discount Price Deadline for Decorator Orders<\/h4>\n<h4>December 5 &#8211; Last Day for Advance Shipments to Arrive without Surcharge<\/h4>    <\/div>\n<\/div>\n<!-- \/module text -->        <\/div>\n                        <\/div>\n        <\/div>\n        <\/div>\n<!--\/themify_builder_content-->","protected":false},"excerpt":{"rendered":"<p>WSC 2019 Exhibitor Important Information Exhibitor Set-Up: Sunday, December 8, 2019\u00a0| 12pm-5pm Exhibitor Hours: Monday, December 9, 2019 | 9:30am \u2013 5:30pmTuesday, December 10, 2019 | 9:30am \u2013 5:30pmWednesday, December 11, 2019 | 9am \u2013 11:30am Exhibitor Move-Out: Wednesday, December 11, 2019 | 11:30am \u2013 1:30pm Note:\u00a0Early dismantling is disruptive to the exhibit show, therefore, [&hellip;]<\/p>\n","protected":false},"author":1001077,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"class_list":["post-4537","page","type-page","status-publish","hentry","has-post-title","has-post-date","has-post-category","has-post-tag","has-post-comment","has-post-author",""],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.0 (Yoast SEO v26.0) - 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Winter Simulation Conference 2019","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/exhibitor-faqs\/","og_locale":"en_US","og_type":"article","og_title":"Exhibitor FAQs","og_description":"WSC 2019 Exhibitor Important Information Exhibitor Set-Up: Sunday, December 8, 2019\u00a0| 12pm-5pm Exhibitor Hours: Monday, December 9, 2019 | 9:30am \u2013 5:30pmTuesday, December 10, 2019 | 9:30am \u2013 5:30pmWednesday, December 11, 2019 | 9am \u2013 11:30am Exhibitor Move-Out: Wednesday, December 11, 2019 | 11:30am \u2013 1:30pm Note:\u00a0Early dismantling is disruptive to the exhibit show, therefore, [&hellip;]","og_url":"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/exhibitor-faqs\/","og_site_name":"Winter Simulation Conference 2019","article_modified_time":"2019-09-30T14:41:05+00:00","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"4 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/exhibitor-faqs\/","url":"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/exhibitor-faqs\/","name":"Exhibitor FAQs - 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Requests for early breakdown and outbound material order forms from decorator will not be granted.<\/em><\/p>\n<h3>Key benefits include:<\/h3> <ul> <li>One complimentary conference registration per booth<\/li> <li>Four booth-only representatives per booth<\/li> <li>45-minute time slot in Vendor Track (space-available basis)<\/li> <li>Opportunity to do a Sunday pre-conference workshop (space-available basis)<\/li> <li>Opportunity to have a Vendor User Group Meeting on Tuesday evening (space-available basis)<\/li> <li>Link to your website from the WSC website<\/li> <li>Listing in WSC Final Program distributed to all attendees<\/li> <li>Opportunity to purchase the full conference list of opt-in attendees<\/li> <\/ul> <p>Check back for more details. Exhibitor registration is scheduled to open in May 2019.<\/p> <h6>Questions or Ideas?<\/h6> <p>Contact our WSC Exhibit Co-Chairs:\u00a0<a href=\\\"mailto:ghoshs@us.ibm.com\\\">Soumyadip Ghosh<\/a>, IBM TJ Watson Research Center and\u00a0<a href=\\\"mailto:williame@umich.edu\\\">Edward J. Williams<\/a>, University of Michgan-Dearborn &amp; PMC<\/p>\n<h2>Details on Exhibit Space:<\/h2> <ul> <li>The exhibition will take place in Cherry Blossom Ballroom at the Gaylord National Hotel &amp; Conference Center. The Cherry Blossom Ballroom is carpeted but exhibitors may choose to order additional carpeting for their booth.<\/li> <li>As in the past the WSC space fee is for\u00a0<em>space only\u00a0<\/em>and does not include furnishings, electrical, etc.\u00a0\u00a0The exhibit spaces are 8 x 10 and pipe &amp; drape will be provided between booths.<\/li> <li>There is Wi-Fi in the building but this is suitable for light use only. If the exhibit requires internet to run a demonstration or individuals require it to be able to work from the booth, companies should order a hardwire internet line or ask about a dedicated Wi-Fi network.<\/li> <\/ul>\n<h2>Exhibitor Terms and Conditions<\/h2> <p>Click <a href=\\\"\/wordpress\/wsc2019\/files\/2019\/04\/2019_WSC_Terms_Conditions.pdf\\\">here<\/a> to familiarize yourself with INFORMS Exhibitor &amp; Sponsor Terms &amp; Conditions as well as Gaylord National\u2019s Rules and Regulations for Exhibits and Displays.<\/p>\n<h2>Exhibit Kit<\/h2> <p><a href=\\\"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/files\/2019\/08\/Winter-Simulation-19-1.pdf\\\">Winter Simulation 19<\/a><\/p>\n<h3>Important Deadlines:<\/h3> <h4>Upon Registering - Company Descriptions and Logos<\/h4> <p style=\\\"padding-left: 30px;\\\">Please submit logo and 100-word listing to\u00a0<a href=\\\"https:\/\/online.informs.org\/informsssa\/ecmssamsganalytics.click_through?p_mail_id=E404668A792595B1C324273\\\">Exhibitor Portal<\/a>. Logos must be in EPS format (original EPS, not a JPEG or PNG saved as an EPS) -\u00a0<em>This will allow us to add your company information to the website and print materials!\u00a0 <\/em><\/p> <h4>Upon Registering - Sunday Workshops<\/h4> <p style=\\\"padding-left: 30px;\\\">For each booth purchased, vendors can take advantage of a one 120-minute slot during the Sunday workshop period. No abstract or paper is required for the proceedings, but a description of the workshop will appear in the conference program and on the web site. If you would like to present at a Vendor Workshop on Sunday, you must select AUDIOVISUAL $100 in the \u2018Additional Items\u2019 section of the booth registration process. If you did not select this when you registered initially, you can log back in to add and pay the $100 fee. Workshop descriptions should be sent to Olivia Schmitz. Please include title, description and speaker name. There are a limited number of slots available and they are scheduled on a first-come, first-serve basis. Please email\u00a0<a href=\\\"mailto:oschmitz@informs.org\\\">Olivia Schmitz<\/a>\u00a0ASAP to let her know your time slot preference (10am-12pm, 12:30-2:30pm, 3pm-5pm).<\/p> <h4>August 2 - Vendor Track Submissions<\/h4> <p style=\\\"padding-left: 30px;\\\">For each reserved booth, vendors get a 45-minute time slot in the\u00a0<a href=\\\"\/wordpress\/wsc2019\/tracks\/#vendor\\\">Vendor Track<\/a>. For each slot in the Vendor Track, you have two options: submit a complete paper or an abstract. Abstracts and papers appear online and in the final program, but neither appear in the archival proceedings (IEEE rules). Abstracts are lightly reviewed by the track coordinator and papers are reviewed by multiple members of the committee and may entail revisions. Papers and abstracts must use the\u00a0<a href=\\\"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/authorsubmission\/\\\">Authors\u2019 Kit<\/a>\u00a0in order to adhere to the publication format requirements. Papers and abstracts for the Vendor Track must be submitted\u00a0<a href=\\\"https:\/\/ssl.linklings.net\/conferences\/wsc\/\\\">here<\/a>. For additional information on the Vendor Track, please contact\u00a0<a href=\\\"mailto:williame@umich.edu\\\">Edward Williams<\/a>\u00a0and\u00a0<a href=\\\"mailto:m.mujica.mota@hva.nl\\\">Miguel Mujica Mota<\/a>.<\/p> <h4>September 1 - Tuesday User-group Meetings<\/h4> <p style=\\\"padding-left: 30px;\\\">User Group Meetings can be scheduled for Tuesday evening from 6:30-8:30pm. Please e-mail\u00a0<a href=\\\"mailto:liz.hood@informs.org\\\">Liz Hood<\/a>\u00a0by September 1 if you would like to schedule a room. There is no additional fee for AV. Companies will be responsible for ordering their own catering and paying for special room set-up if applicable.<\/p> <h4>November 11 - Hotel Room Block Cut-Off<\/h4> <p style=\\\"padding-left: 30px;\\\">A limited number of rooms have been blocked at Gaylord National Resort &amp; Convention Center at a special WSC rate. We anticipate rooms to sell out quickly and advise you to make your reservations early. <a href=\\\"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/venue\/\\\">Click here to make reservations<\/a>.<\/p> <h4>November 8 - Advance Shipments<\/h4> <p style=\\\"padding-left: 30px;\\\">Advance shipments may begin arriving to the warehouse.<\/p> <h4>November 12 - Final Booth Personnel Due<\/h4> <p style=\\\"padding-left: 30px;\\\">All booth personnel must be sent to Olivia Schmitz. Each paid exhibit space includes one complimentary full conference registration and four booth only representatives. Please include FULL NAME, E-MAIL ADDRESS and JOB TITLE for all personnel.<\/p> <h4>November 25 - Discount Price Deadline for Decorator Orders<\/h4> <h4>December 5 - Last Day for Advance Shipments to Arrive without Surcharge<\/h4>","_links":{"self":[{"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/wp-json\/wp\/v2\/pages\/4537","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/wp-json\/wp\/v2\/users\/1001077"}],"replies":[{"embeddable":true,"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/wp-json\/wp\/v2\/comments?post=4537"}],"version-history":[{"count":49,"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/wp-json\/wp\/v2\/pages\/4537\/revisions"}],"predecessor-version":[{"id":5855,"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/wp-json\/wp\/v2\/pages\/4537\/revisions\/5855"}],"wp:attachment":[{"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2019\/wp-json\/wp\/v2\/media?parent=4537"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}