{"id":4537,"date":"2017-02-23T20:16:47","date_gmt":"2017-02-23T20:16:47","guid":{"rendered":"https:\/\/meetings.informs.org\/wordpress\/meetings2-2\/?page_id=4537"},"modified":"2021-11-18T17:39:45","modified_gmt":"2021-11-18T17:39:45","slug":"exhibitor-faqs","status":"publish","type":"page","link":"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/exhibitor-faqs\/","title":{"rendered":"Exhibitor & Sponsor Important Information"},"content":{"rendered":"\n
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Exhibitor Set-Up:<\/h2>\n

Sunday, December 12, 2021\u00a0| 2pm-5pm<\/p>\n

Exhibitor Hours:<\/h2>\n

Monday, December 13, 2021 | 9:30am\u20135:30pm
Tuesday, December 14, 2021 | 9:30am\u20135:30pm
Wednesday, December 15, 2021 | 9am\u201311:30am<\/p>\n

Exhibitor Move-Out:<\/h2>\n

Wednesday, December 15, 2021 | 11:30am\u20131:30pm<\/p>\n

Exhibitor Audio Visual, Internet and Electricity Order Form<\/h2>\n

Encore \/JW Marriott Phoenix Desert Ridge Order Form<\/a><\/p>\n

For questions, contact John J. Quick, <\/a>Sales Manager, Encore, (480) 258-0186.\u00a0 Wi-Fi will be available in the meeting space for general use.\u00a0 If your exhibit\/display requires internet for demo purposes or heavy use we recommend ordering a hardwire internet line.<\/p>\n

Shipping Information<\/h2>\n

FedEx Office JW Marriott Phoenix Desert Ridge Shipping Instructions<\/a>

Exhibitor materials may be shipped directly to the the JW Marriott Phoenix Desert Ridge. Be sure to read through the Shopping Instructions carefully so that you can address packages correctly.\u00a0 Please schedule your shipment(s) to arrive no more than four days prior to the event start date to avoid additional storage fees.\u00a0\u00a0

Exhibitors are encouraged to contact the FedEx Office at (480) 296-0383 in advance of shipping items with any specific questions. Handling fees are listed in the shipping instruction packet.

UPON YOUR ARRIVAL <\/strong>Packages will be available for pickup at the FedEx Office business center; a handling fee will apply. Packages, pallets, crates, display cases and other heavier items may be scheduled for delivery by contacting our staff at 480.296.0383; a delivery fee will apply. Package deliveries should only be scheduled after the recipient has completed the check-in process.\u00a0

UPON YOUR DEPARTURE <\/strong>FedEx Office offers pack and ship services and packaging supplies, such as boxes, tape, etc., which are also available for purchase at the FedEx Office business center. All outbound packages must have a completed carrier airbill af fixed to each package. FedEx Express\u00ae shipping boxes and airbill forms are available and are complimentary. Outbound packages and freight to be picked up by a third party courier should be coordinated directly with those vendors, and communication should be sent to FedEx Office, indicating when those items will be picked up. FedEx Office will not make arrangements for freight or third party courier transportation and\/or pickup. Outbound handling fees will be applied to all packages and freight, regardless of carrier, in addition to shipping\/transportation fees.<\/p>\n

Important Deadlines:
<\/strong><\/h2>\n

Upon Registering \u2013 Company Descriptions and Logos<\/h3>\n

Please submit logo and 100-word listing to Olivia Schmitz<\/a> Logos must be in EPS format (original EPS, not a JPEG or PNG saved as an EPS) \u2013\u00a0This will allow us to add your company information to the website and print materials!\u00a0<\/em><\/p>\n

Upon Registering \u2013 Sunday Workshops<\/h3>\n

For each exhibit space purchased, vendors can take advantage of a one 120-minute slot during the Sunday workshop period. No abstract or paper is required for the proceedings, but a description of the workshop will appear in the conference program and on the web site. If you would like to present at a Vendor Workshop on Sunday, you must select AUDIOVISUAL $100 in the \u2018Additional Items\u2019 section of the booth registration process. If you did not select this when you registered initially, you can log back in to add and pay the $100 fee. Workshop descriptions should be sent to Olivia Schmitz<\/a>. Please include title, description and speaker name. There are a limited number of slots available and they are scheduled on a first-come, first-serve basis. Please email\u00a0Olivia Schmitz<\/a> ASAP to let her know your time slot* preference (10am-12pm, 12:30-2:30pm, 3pm-5pm).\u00a0 *Times are subject to change.<\/p>\n

August 2 \u2013 Vendor Track Submissions<\/h3>\n

For each reserved tabletop space, vendors get a 45-minute time slot in the Vendor Track<\/a>. For each slot in the Vendor Track, you have two options: submit a complete paper or an abstract. Abstracts and papers appear online and in the final program, but neither appear in the archival proceedings (IEEE rules). Abstracts are lightly reviewed by the track coordinator and papers are reviewed by multiple members of the committee and may entail revisions. Papers and abstracts must use the\u00a0Authors\u2019 Kit<\/a>\u00a0in order to adhere to the publication format requirements. Papers and abstracts for the Vendor Track must be submitted\u00a0here<\/a>. For additional information on the Vendor Track, please contact Renee Thiesing<\/a>.<\/p>\n

September 14 \u2013 Tuesday User-group Meetings<\/h3>\n

User Group Meetings can be scheduled for Tuesday evening from 6:30-8:30pm. Please e-mail\u00a0Liz Hood<\/a> by September 14 if you would like to schedule a room. There is no additional fee for AV. Companies will be responsible for ordering their own catering and paying for special room set-up if applicable.<\/p>\n

Advance Shipments<\/h3>\n

There is no advanced shipping of exhibit materials to a decorator this year. Information on shipping to the hotel will be provided.<\/p>\n

November 12 \u2013 Final Exhibit Space Personnel Due<\/h3>\n

All booth personnel must be sent to Olivia Schmitz<\/a>. Each paid exhibit space includes one complimentary full conference registration and two exhibit space only representatives. Please include FULL NAME, E-MAIL ADDRESS and JOB TITLE for all personnel.<\/p>\n

December 5 – Videos Uploaded to GTR Platform<\/h3>\n

Platinum Sponsor – 1 Minute Videos Uploaded
Vendor Track Videos Uploaded<\/p> <\/div>\n<\/div>\n <\/div>\n <\/div>\n <\/div>\n

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Exhibitor Terms and Conditions<\/h2>\n

Exhibitor & Sponsor Terms & Conditions<\/a><\/p> <\/div>\n<\/div>\n <\/div>\n <\/div>\n <\/div>\n <\/div>\n","protected":false},"excerpt":{"rendered":"

Exhibitor Set-Up: Sunday, December 12, 2021\u00a0| 2pm-5pm Exhibitor Hours: Monday, December 13, 2021 | 9:30am\u20135:30pmTuesday, December 14, 2021 | 9:30am\u20135:30pmWednesday, December 15, 2021 | 9am\u201311:30am Exhibitor Move-Out: Wednesday, December 15, 2021 | 11:30am\u20131:30pm Exhibitor Audio Visual, Internet and Electricity Order Form Encore \/JW Marriott Phoenix Desert Ridge Order Form For questions, contact John J. Quick, […]<\/p>\n","protected":false},"author":1001077,"featured_media":6464,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"class_list":["post-4537","page","type-page","status-publish","has-post-thumbnail","hentry","has-post-title","has-post-date","has-post-category","has-post-tag","has-post-comment","has-post-author",""],"acf":[],"yoast_head":"\nExhibitor & Sponsor Important Information - Winter Simulation Conference 2021<\/title>\n<meta name=\"description\" content=\"Important exhibitor deadlines and information, including frequently asked questions and the exhibitor kit for the exhibit hall.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/exhibitor-faqs\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Exhibitor & Sponsor Important Information\" \/>\n<meta property=\"og:description\" content=\"Important exhibitor deadlines and information, including frequently asked questions and the exhibitor kit for the exhibit hall.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/exhibitor-faqs\/\" \/>\n<meta property=\"og:site_name\" content=\"Winter Simulation Conference 2021\" \/>\n<meta property=\"article:modified_time\" content=\"2021-11-18T17:39:45+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/files\/2020\/12\/2021_WSC_Logo_web.png\" \/>\n\t<meta property=\"og:image:width\" content=\"200\" \/>\n\t<meta property=\"og:image:height\" content=\"209\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/exhibitor-faqs\/\",\"url\":\"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/exhibitor-faqs\/\",\"name\":\"Exhibitor & Sponsor Important Information - 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Quick, <\/a>Sales Manager, Encore, (480) 258-0186.\u00a0 Wi-Fi will be available in the meeting space for general use.\u00a0 If your exhibit\/display requires internet for demo purposes or heavy use we recommend ordering a hardwire internet line.<\/p> <h2>Shipping Information<\/h2> <p><a href=\"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/files\/2021\/11\/2021-JW-FedEx-Shipping-Instructions.pdf\">FedEx Office JW Marriott Phoenix Desert Ridge Shipping Instructions<\/a><br><br>Exhibitor materials may be shipped directly to the the JW Marriott Phoenix Desert Ridge. Be sure to read through the Shopping Instructions carefully so that you can address packages correctly.\u00a0 Please schedule your shipment(s) to arrive no more than four days prior to the event start date to avoid additional storage fees.\u00a0\u00a0<br><br>Exhibitors are encouraged to contact the FedEx Office at (480) 296-0383 in advance of shipping items with any specific questions. Handling fees are listed in the shipping instruction packet.<br><br><strong>UPON YOUR ARRIVAL <\/strong>Packages will be available for pickup at the FedEx Office business center; a handling fee will apply. Packages, pallets, crates, display cases and other heavier items may be scheduled for delivery by contacting our staff at 480.296.0383; a delivery fee will apply. Package deliveries should only be scheduled after the recipient has completed the check-in process.\u00a0<br><br><strong>UPON YOUR DEPARTURE <\/strong>FedEx Office offers pack and ship services and packaging supplies, such as boxes, tape, etc., which are also available for purchase at the FedEx Office business center. All outbound packages must have a completed carrier airbill af fixed to each package. FedEx Express\u00ae shipping boxes and airbill forms are available and are complimentary. Outbound packages and freight to be picked up by a third party courier should be coordinated directly with those vendors, and communication should be sent to FedEx Office, indicating when those items will be picked up. FedEx Office will not make arrangements for freight or third party courier transportation and\/or pickup. Outbound handling fees will be applied to all packages and freight, regardless of carrier, in addition to shipping\/transportation fees.<\/p> <h2>Important Deadlines:<strong><br><\/strong><\/h2> <h3>Upon Registering \u2013 Company Descriptions and Logos<\/h3> <p>Please submit logo and 100-word listing to <a href=\"mailto:oschmitz@informs.org\">Olivia Schmitz<\/a> Logos must be in EPS format (original EPS, not a JPEG or PNG saved as an EPS) \u2013\u00a0<em>This will allow us to add your company information to the website and print materials!\u00a0<\/em><\/p> <h3>Upon Registering \u2013 Sunday Workshops<\/h3> <p>For each exhibit space purchased, vendors can take advantage of a one 120-minute slot during the Sunday workshop period. No abstract or paper is required for the proceedings, but a description of the workshop will appear in the conference program and on the web site. If you would like to present at a Vendor Workshop on Sunday, you must select AUDIOVISUAL $100 in the \u2018Additional Items\u2019 section of the booth registration process. If you did not select this when you registered initially, you can log back in to add and pay the $100 fee. Workshop descriptions should be sent to <a href=\"mailto:oschmitz@informs.org\">Olivia Schmitz<\/a>. Please include title, description and speaker name. There are a limited number of slots available and they are scheduled on a first-come, first-serve basis. Please email\u00a0<a href=\"mailto:oschmitz@informs.org\">Olivia Schmitz<\/a> ASAP to let her know your time slot* preference (10am-12pm, 12:30-2:30pm, 3pm-5pm).\u00a0 *Times are subject to change.<\/p> <h3>August 2 \u2013 Vendor Track Submissions<\/h3> <p>For each reserved tabletop space, vendors get a 45-minute time slot in the <a href=\"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/tracks\/#vendor\">Vendor Track<\/a>. For each slot in the Vendor Track, you have two options: submit a complete paper or an abstract. Abstracts and papers appear online and in the final program, but neither appear in the archival proceedings (IEEE rules). Abstracts are lightly reviewed by the track coordinator and papers are reviewed by multiple members of the committee and may entail revisions. Papers and abstracts must use the\u00a0<a href=\"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/authorsubmission\/\">Authors\u2019 Kit<\/a>\u00a0in order to adhere to the publication format requirements. Papers and abstracts for the Vendor Track must be submitted\u00a0<a href=\"https:\/\/ssl.linklings.net\/conferences\/wsc\/\">here<\/a>. For additional information on the Vendor Track, please contact <a href=\"mailto:rthiesing@simio.com\">Renee Thiesing<\/a>.<\/p> <h3>September 14 \u2013 Tuesday User-group Meetings<\/h3> <p>User Group Meetings can be scheduled for Tuesday evening from 6:30-8:30pm. Please e-mail\u00a0<a href=\"mailto:liz.hood@informs.org\">Liz Hood<\/a> by September 14 if you would like to schedule a room. There is no additional fee for AV. Companies will be responsible for ordering their own catering and paying for special room set-up if applicable.<\/p> <h3>Advance Shipments<\/h3> <p>There is no advanced shipping of exhibit materials to a decorator this year. Information on shipping to the hotel will be provided.<\/p> <h3>November 12 \u2013 Final Exhibit Space Personnel Due<\/h3> <p>All booth personnel must be sent to <a href=\"mailto: oschmitz@informs.org\">Olivia Schmitz<\/a>. Each paid exhibit space includes one complimentary full conference registration and two exhibit space only representatives. Please include FULL NAME, E-MAIL ADDRESS and JOB TITLE for all personnel.<\/p> <h3>December 5 - Videos Uploaded to GTR Platform<\/h3> <p>Platinum Sponsor - 1 Minute Videos Uploaded<br>Vendor Track Videos Uploaded<\/p>\n<h2>Exhibitor Terms and Conditions<\/h2> <p><a href=\"https:\/\/meetings.informs.org\/wordpress\/wsc2020\/files\/2020\/04\/2020_WSC_Terms__Conditions.pdf\">Exhibitor & Sponsor Terms & Conditions<\/a><\/p>","_links":{"self":[{"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/wp-json\/wp\/v2\/pages\/4537","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/wp-json\/wp\/v2\/users\/1001077"}],"replies":[{"embeddable":true,"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/wp-json\/wp\/v2\/comments?post=4537"}],"version-history":[{"count":76,"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/wp-json\/wp\/v2\/pages\/4537\/revisions"}],"predecessor-version":[{"id":7079,"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/wp-json\/wp\/v2\/pages\/4537\/revisions\/7079"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/wp-json\/wp\/v2\/media\/6464"}],"wp:attachment":[{"href":"https:\/\/meetings.informs.org\/wordpress\/wsc2021\/wp-json\/wp\/v2\/media?parent=4537"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}