Track Coordinators: Le Khanh Ngan Nguyen (University of Strathclyde), Juan Leonardo Sarli (The National Technological University – Santa Fe Regional Faculty)
The Poster Session offers a timely venue to present and discuss new modeling and simulation research through a forum encouraging graphical presentation, demonstration, and active engagement among Winter Simulation Conference (WSC) participants. We are seeking outstanding extended abstracts (2 pages) submissions to be presented in a poster format at the conference. Competitive contributions will present interesting recent results, novel ideas or works-in-progress that are not quite ready for a regular full-length paper. Contributions from Ph.D. students are particularly welcome. Submitted manuscripts should follow the standard template for WSC submission, and should not exceed the 2 pages limit. Extended abstract submissions are encouraged in all areas of modeling and simulation covered by WSC.
Extended abstracts are used for designing the tracks and are included in the proceedings distributed to conference attendees, but they are not included in the archival version of the proceedings in IEEE and ACM repositories.
Important Dates
- August 8, 2025: electronically submit 2-page extended abstracts
- September 1, 2025: Notification of acceptance to authors (including details about submitting slides, and formats of the posters)
- September 12, 2025: Final extended abstracts due
- November 7, 2025: Poster Madness Presentations due
- December 7, 2025: Poster Madness Presentations and Poster Session
Poster Preparation Guidelines
NEW Poster Production Guidelines: Posters must be produced as a single sheet display that fits on half of the bulletin board provided. The bulletin board measures 48″ tall by 96″ wide (4′ x 8′) and we will be displaying two (2) posters per side. We recommend a poster size of 40″ tall by 43″ wide. The poster can be arranged vertically or horizontally if the size does not exceed 40″ tall by 43″ wide. Thumbtacks or pins will be used to secure the posters to the board. We strongly recommend that you have your poster printed locally or by an online site before you travel to the conference.
The FedEx Office located at the Sheraton Grand Seattle is offering special pricing to have your poster printed in Seattle. Click here for details. Please note the deadline is Thursday, December 4, 2025.
Your poster should cover the main points of your work and be as self-explanatory as possible. The posters will be available in the exhibition hall for the duration of the conference, in order to allow the presenters to discuss their work.
Suggested Best Practices
Maintain a good contrast between the background and foreground text. Avoid acronyms and extensive mathematical notations as much as possible. Include one or more of the following: a brief description of the problem, objectives of the work, the methodology utilized, conclusions, relevant diagrams, and graphs and charts, in order to present an overview of the application. Organize your poster into sections, e.g., Introduction, Methods, Results, Discussion, Conclusions, and Literature Cited. (Avoid using too many citations.) You may wish to use numbers to help sequence sections of the poster. Arrange the material into columns. The title should be readable from 15–20 feet (approximately 4.5–6 meters) away. The text should be large enough to be read easily from at least 6 feet (approximately 2 meters) away. The poster should not rely upon your verbal explanation to link together the various portions. Avoid densely packed, high word-count posters. Posters with 800 words or less are ideal. Self-explanatory graphics should dominate the poster. Below are web pages that provide more guidelines and free poster templates:
http://www.swarthmore.edu/NatSci/cpurrin1/posteradvice.htm
http://www.posterpresentations.com/html/free_poster_templates.html
https://www.spoonflower.com/presentation-posters
Poster Madness Slide Preparation Guidelines
Each presenter will have a maximum of 2 minutes and up to 4 slides (including a title slide) to present their work. Please submit slides in PowerPoint format (.pptx).