Exhibitor FAQ's

 How many registrants are expected at this conference?
 750

 How many exhibitors do you expect at this conference?
 Up to 10

 Where will the exhibits be located?
  Foyer, Level 4, near the registration desk, and just outside of the ballroom where the plenary and welcome reception will be held.  Click here for floor plan.

 When will the exhibits open?
  Sunday, June 14, at 6:30 pm at the start of the Welcome Reception

 How do I make my hotel room reservation?
  Discounted rooms are available until May 5, 2015, at Le Centre Sheraton Montreal Hotel at the rate of $195 plus tax, single/double occupancy.  Click here for additional details.

 

 What are the important dates & deadlines?
 Email transmissions via INFOCUS Marketing: May 26-29th, June 1-5th, and June 8-12th.  See below for additional details.

 

What is the cost of a table?
$1,200

Do I get a discount on a second table?
No

What benefits are included with table purchase?
One complimentary full conference registration, expanded 100-word listing in Guide to Exhibits in mobile app and conference website

 How do I reserve my space?
  Click here to download reservation form.

 Are there sponsorship and exhibit bundles available?
  No, however we are happy to discuss customized sponsorships to meet your needs.

 What is the table size?
  6’rectangular x 36’’

 Will table skirts be provided and/or can I bring my own (with company logo)?
  Yes / Yes

 What is the payment deadline?
  Payments are due at time of reservation, however, an invoice can be sent upon request.  To receive an invoice, you must make a reservation first.

 What is the cancellation policy?
  Due by May 15, 2015,11:59 pm EST for a refund less a $50 processing fee

 How do I submit my description to be included on the conference website and the mobile app (100 words or less)?
  Send to [email protected] by June 1.  Descriptions sent after this date may not appear in exhibitor listings.

 Where can I find the exhibitor’s kit?
 There is no exhibitor’s kit for this conference and no tradeshow service.  All logistics will be handled by the hotel.

 What are the exhibit hall hours, move- in and move-out time and dates?
 Schedule:

Sunday, June 14
Set-up: Between 9am-6:00pm
6:30pm-8:00pm
Monday, June 15
9:00am-3:30pm
Tuesday, June 16
9:00am-3:30pm
Wednesday, June 16
9:00am-12N
Move-out - 12pm-2pm

 Can I bring a sign?
 Yes, no bigger than 24’’x36’’.  An easel will be provided.

  When and how are table assignments made?
  Made in order payment is received. INFORMS Meetings Staff will be in contact in late May to select table.

  Who is the onsite contact during set up and break down and how do I contact them??
  TBD

  What if I need electricity for my space?
  Contact [email protected] at the hotel.

 Will wireless internet be provided and where?
  Yes, provided by the hotel in the exhibit area.

 Who should I contact for A/V needs and what are the prices?
 TBD

 What if I need a wired internet connection?
 Contact [email protected] at the hotel.

 Is there a floor plan available?
  Yes, click here to view the floorplan.

 Where do I ship my exhibit materials?
Federal Express is recommended.  Be sure to include name and arrival date. Ship to:

Le Centre Sheraton Montreal Hotel
Guest Name, Arriving xx/xx/15
1201 Boulevard Rene-Levesque West
Montreal, QC H3B 2L7
Canada

 What is the deadline for shipping?
 TBD

 How do I ship my materials back?
 TBD

 Do I get the opportunity to present a vendor workshop or tutorial?
  No, not at this conference.

 Who do I contact for food & beverage / catering needs?
 Contact [email protected] at the hotel.

 How many exhibitor badges are included with purchase of exhibit space?
 One exhibitor rep (full conference registrations – includes technical sessions)

 What is the fee for additional exhibit space staffing?
 $495 (discounted early member rate)

 What is the fee to upgrade exhibitor staff (exhibit hall pass) to a full registration and how do I do it?
 N/A

 I’ve had some staff changes since I submitted the credentials for my staff booth badges? How do I change the badges?
 Contact [email protected]

 When and where can I pick up my exhibitor badges?
 INFORMS registration desk.  Location and hours TBD.

 Is there an opportunity for bag inserts?
No, there are no bags or inserts for this conference.

 Can I buy an ad in the printed program?
  Yes. Contact [email protected]

 Can I sponsor the mobile app?
 Yes, if the deadline has not passed.  Deadline TBD.

 Can I obtain a list of conference attendees?
INFORMS does not distribute or provides conference attendee lists or directories, however, exhibitors have the opportunity to market directly to show attendees through INFOCUS Marketing, and can collect leads onsite through the free bade reader available within the mobile app. 

 How do I email conference attendees?
Available through INFOCUS Marketing for a flat fee of up to $800.  Includes setup, suppression, transmission, and tracking fees / three email transmission slots per week available to exhibitors as follows: May 26-29th, June 1-5th, and June 8-12th.  Click here for additional details, or contact [email protected].

 How can I get the mobile app for this conference?
 Available one week prior to the conference (Android through Google Play, Apple through App Store).  Just search for ‘INFORMS Meetings’.

 What is the badge reader?
 The badge reader is another great value included in the conference mobile app and is a free lead retrieval system.  Click here for instructions on how to use the badge reader.

 What information on each attendee will be available when I scan a badge?
Name, title, company name, and email address.  Phone numbers are not provided due to privacy considerations.

 What if contact information is missing on the badges that I have scanned?
Information for those who opt out of inclusion of the badge reader during the registration process will not be displayed.

 What if I want to spread the news about this conference?
 A great opportunity for you to reach your target audience before the conference and promote your presence at this event is to post to the following social networking sites. 

• Twitter: TBD
• Facebook: TBD
• Linked in: TBD

 In what format will the conference program be available?
 Printed and online searchable program.

 Will conference abstracts, presentations and /or proceedings be available?
 Abstracts will be available in the online searchable program.